Privacy Policy

How Termy handles account, usage, and processing data.

← Back to Home

Privacy Policy

Last updated: July 13, 2026

Introduction

Termy ("we", "our", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our desktop applications (macOS and Windows), browser extension, and website.

Information We Collect

Account Information: When you create an account, we collect your email address and any optional profile name you provide. Authentication is available through Google, Apple, or email credentials. For email sign-in, we store a one-way password hash and never store your plaintext password.

Text Submitted for Analysis: The browser extension sends only text you explicitly select. The desktop applications perform text recognition on your device and send only the recognized text and limited metadata needed to produce context-aware explanations. Screenshot image bytes are not sent to Termy servers or third-party AI providers.

Product and Diagnostic Data: The desktop applications send pseudonymous product analytics, including a persistent device identifier, an account identifier when you are signed in, app sessions, feature interactions, error and performance events, and basic device characteristics such as operating-system version, processor/GPU model, memory, and screen resolution. We use this data to operate, secure, diagnose, and improve Termy. The website separately collects aggregate page views, outbound-link clicks, email clicks, and installer download clicks.

Payment Information: App Store purchases are processed by Apple, and direct purchases are processed by Polar. We receive subscription and purchase status needed to provide paid features, but we do not receive or store your full payment-card details.

Browser Extension

The Termy browser extension:

  • Reads text you select on web pages when you trigger an explanation (via keyboard shortcut, context menu, or hotkey)
  • Sends the selected text to Termy servers for vocabulary analysis
  • Stores authentication tokens, user preferences (language level, display mode), and a local cache of recent explanations in browser local storage
  • Communicates with the optional Termy Desktop companion app on localhost for shortcut sync and authentication sync
  • Does not track your browsing history, monitor your activity, or access any page content beyond the text you explicitly select

Desktop Application

The Termy desktop application:

  • Captures the relevant window on your device when you press the hotkey
  • Performs OCR entirely on your device to recognize the text in that capture
  • Sends only the recognized text and limited analysis metadata to Termy; screenshot image bytes are never uploaded
  • Keeps screenshot context for saved vocabulary locally on your computer, where it can be removed by deleting the associated local data
  • Sends the product and diagnostic analytics described above using a persistent device identifier and, when signed in, your account identifier

How We Use Your Information

  • To provide and maintain our service
  • To manage your account and subscription
  • To send important service updates
  • To improve our products and services
  • To respond to support requests

Data Security

We implement industry-standard security measures including:

  • HTTPS encryption for all data transmission
  • JWT-based authentication with secure token handling
  • Regular security audits

Third-Party Services

We use the following third-party services:

  • AI infrastructure providers: Including OpenRouter and model providers such as Google, DeepInfra, Cloudflare, Parasail, and Alibaba Model Studio, for text analysis and vocabulary explanations
  • Polar: For payment processing
  • Mailgun: For transactional emails
  • OpenPanel: For desktop product and diagnostic analytics
  • Simple Analytics: For privacy-friendly aggregate website metrics without cookies or personalized advertising

Selected or on-device-recognized text may be sent to AI providers solely to generate the requested analysis and is subject to their respective privacy policies. Screenshots are not sent to AI providers. We do not permit these providers to use your data for model training.

Data Retention

  • Screenshots: Never uploaded. Screenshot context saved with vocabulary remains local to your device and can be removed with the associated local data
  • Analysis text: Processed in real time. Terms and textual context that you save as vocabulary may be retained with your account to support synchronization and training until you delete them or your account
  • Local vocabulary data: Stored on your device and removable from the application
  • Account data: Retained until you delete your account

Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Delete your account and data
  • Export your data
  • Opt-out of marketing communications

Contact Us

If you have questions about this Privacy Policy, please contact us at privacy@termy.ai.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.